How to Make an Online Board Meeting As Effective As a Face to Face One

Online board meetings are a great method of accommodating the hectic schedules of non-profit board member. They help attendees avoid traffic stress, juggle deadlines for meetings and reduce travel costs. With a few simple rules, an online board meeting can be as efficient as meeting face-to-face.

It is important to utilize tools that make meetings more engaging and lively. For example using video to communicate with attendees increases engagement as it enables attendees to read each other’s body language and make use of non-verbal communication. Additionally, the Full Report ability use instant messengers within the meeting can help keep conversations flowing. Also, requiring all attendees to announce their presence during the meeting will ensure that they are heard and seen throughout the meeting.

The agenda should be planned carefully to make it clear what issues will be discussed and how they will be addressed. According to Nonprofit Learning Laboratories the agenda should contain 20% less items to allow more time for conversation and discussion.

A virtual format also provides new opportunities for participants who might otherwise be left out because of time or financial limitations. This enables the board to incorporate new perspectives and ideas that will result in more informed decisions. Furthermore, the elimination of physical barriers to participation allows the meeting to reach a broader audience. Board dashboards also assist prepare attendees for the meeting and provide additional information to facilitate discussions.