How to Conduct a Successful Remote Board Meeting

When conducting a remote board meeting, it’s crucial to create a structure to ensure that the discussion is productive and on track. It is easier to keep the discussion on track when all participants have an organized agenda. It is also beneficial to send the agenda as well as any associated documents to the attendees in advance via a secure online portal so they can note down notes as they add items, and examine them prior to the meeting begins.

Another way to ensure an effective remote board meeting is to limit distractions to the minimum. Participants should take the boardgreenroom.com call in a calm setting, such as a office or at home. This will lower the chances that they’ll be distracted and miss the important points to be discussed during the meeting.

It’s also an excellent idea to ask participants to turn off their microphones if they’re not talking, to cut down on distracting background noise. The person who is designated to take minutes should be sure to take note of all motions verbatim, together with the person the person who made the move and who voted for the motion. This is crucial for keeping a precise record that can be used as a reference or for legal reasons in the future.

It’s also crucial to stick to the time limit you determine for each item on the agenda to prevent the meeting getting bogged down. You can further promote efficient meeting procedures by urging attendees to use parking spaces for impromptu topics so that they don’t disrupt the main discussion.